Project management has existed for centuries, even as far back as the ancient Egyptians. Telegraph Courses recently reported that project management techniques were key to enabling the Egyptians to complete the Great Pyramids at Giza.
However, project management has come a long way since the building of the pyramids. Over the past few years, technology has played a great role in influencing and shaping how we handle projects today. Now, project managers are looking to technology to help them manage their work, more efficiently and effectively. How is technology changing the project management landscape?
Cloud-Based Project Management Software
The days of keeping data all on one computer or storage device and hoping that information won’t be lost, stolen or compromised are over. Project managers, small businesses and others are gravitating to the cloud. By 2020, Emergent Research estimates that 78 percent of small businesses will fully adopt cloud-based technologies. One of the top perks for small business owners using cloud computing is that it is a cost-effective way to store and manage their data. For project managers, it easily allows them to collaborate remotely with clients, consultants and other contributors. Perhaps even more significant is the way that cloud-based software complements mobile technology.
People are no longer confined to working solely in an office space. With the rising use of mobile devices, more people are also working remotely. According to a recent survey by GetApp, 75 percent of small business managers use a mobile device to access work data daily. W5 Templates’ mobile app allows users to access information in their CRM and project management software through their phone, tablet or other mobile device.
Time-Tracking and Organization
Once you start working on a project, it can be easy to lose track of time. If you are managing a project, as well as employees that are assisting in its completion, it’s even more important to track work time. Technology has made it easier than ever to organize tasks and manage time. For instance, one W5 Templates user had over 30 projects to manage. Using the software, they could easily view the important information for each project in their queue, helping them, “cut daily task organizing time in half!”
With project management online tools, businesses are better prepared to handle last-minute crises. When used effectively, they can plan ahead, track budgets and time, manage schedules and help control a number of other factors that influence the successful completion of a project. However, when these tools are not utilized, project managers are running blind. Not using a tool to manage budget leaves businesses vulnerable to unexpected costs and lost revenue, both of which can be fatal to SMBs.
Technology has revolutionized project planning and execution, making it easier than ever to organize tasks and track progress from anywhere. Without it, project managers and small businesses are more likely to exceed their budget and deadline, and may even fail to complete a project altogether. Whether it is for professional or personal project management, technology like W5 Templates’ cloud-based software can help make executing projects simple and efficient.