Records and Information Management Month is celebrated internationally in the month of April to recognize the Records and Information Management (RIM) profession and the impact RIM professionals have in business.
RIM professionals are passionate about being organized,
so in honor of this holiday, here are 10 tips to organize your office space and be more productive from the
Colorado SBDC Network:
1. Purge – Go through and get rid of all the unnecessary stuff taking up your valuable office space.
2. Re-configure your space – Arrange furniture so that the things you use can easily be accessed and put back.
3. Keep necessary items within reach – Align the items on your desk, making those that you use most, closest. Things like your phone, computer, stapler, a few pens, etc.
4. Employ a filing system – Some people file alphabetically, some by project, and others by client, but a filing cabinet is key. Decide the filing system that works best for you, and off you go!
5. Archive files you don’t need – Store files you aren’t using in a different location. It’s bad enough to have any clutter in your workspace, let alone that lingering project from last year.
6. Keep track of ‘To-Dos’ – This is a big one! Separate your tasks into categories, by project or client, and list out all deadlines and important dates associated with those tasks. This can take a little time upfront, but is very useful in the long run.
7. Stay on top of communication – Make time each day to check and answer messages.
8. Organize your inbox – Create folders and subfolders in your Inbox for clients and projects. That way, when a new email comes in you can act on it and file it in its appropriate e-folder.
9. Personalize your workspace – Having touches that make you feel comfortable puts you more at ease in your work environment.
10. End of the Day Rituals – This is another very important one! When you’re done working for the day, leave 15 minutes to update your to-do list and put the things that you’ve been using in their proper places. This will give you a sense of accomplishment for that day and start the next day off with a clean slate.
Flickr photo courtesy of A3sthetix